Microsoft Office Publisher – Save Publisher File as PDF

Microsoft Office Publisher – Save Publisher File as PDF

By default, publisher will save your file as an 8.5” x 11” document.  This is inconvenient if you are trying to save it as a 3.5″ x 2″, 4.25” x 6”, 5” x 8”, or other sized document.

Follow these steps to publish a properly sized document.  This example uses 4.25” x 6” as an example.  Change the height and width to the correct measurements in step 6 if you are using a different size.

1. From your open document, select “File” and click “Publish as PDF or XPS”.


2. Select the proper location for the PDF to be saved.  I’m saving this example to my desktop.  Ensure “PDF” is selected from the “Save as type” field.  Click the Optimize for “Change” button under the Save as type dropdown.


3. Ensure that “Commercial Press” or “High Quality Printing” (as a minimum) is selected and click “Print Options”.


4. From “Printing Options”, click “One page per sheet”.  From Orientation, click “Landscape”. Under “Printer’s Marks” make sure “Allow Bleeds” is the only box selected.


5. From the “Paper” section, click on the “Size” menu and select “Custom”.


6. Change the “Width” to “6.0” and the “Height” to “4.25” (if using a bleed, add .25″ to the total measurement, for example, 6.25″ and 4.5″), this will add the proper 1/8″ Bleed to each side – Make sure your image extends enough to cover this area, other wise you will end up with a white border. Click “OK” to proceed.


7. Click “OK” to close the Publish Options window.


8. Click “Publish”.


9. Your PDF will now open.